Join the CEP Team
Coordinator, Programming and External Relations
The Coordinator, Programming and External Relations works closely with and reports to the departmental Vice President and plays a vital role in CEP’s event and programming planning, the team’s administrative operations, and ongoing marketing and communications work. This is a fast-paced role which provides broad exposure and knowledge of many aspects of the organization’s work.
The Ideal Candidate
- You are a proven individual contributor who excels at both minding the important nitty-gritty details of a project and connecting the details to their broader purpose.
- You excel at completing tasks with high attention to detail, accuracy, timeliness, nuance, teamwork, empathy, creativity, and clarity. You have excellent organizational skills.
- You are an exceptional communicator, both in written and verbal communications. You have experience being a successful contributor and linchpin on projects and communicating effectively with external parties and VIPs.
- You love using technology effectively to advance a mission. You are not afraid of learning and using new software skillfully, bringing others alongside you as you do so.
- You are a genuinely wonderful colleague. You work well within a close-knit team as well as across other departments. You are conscientious, flexible, and adaptable. You are also excellent at managing up. Your highly positive attitude, shared commitment to excellence, and thoughtfulness are an asset to CEP.
Key Responsibilities
- Plan, coordinate and manage programming and external relations-related meetings on behalf of the team, including calendaring, scheduling, logistics, travel, and associated communications.
- Manage the team’s Asana calendar and biweekly meeting agendas; maintain team systems and processes in partnership with the Senior Manager. This includes providing and updating internal documentation regarding various team processes as needed.
- Work on a diverse range of projects pertaining to CEP’s work with external audiences, ranging from helping to plan and execute key aspects of CEP’s biennial conference for senior philanthropy leaders, to helping to maintain CEP’s website, and to running tech on Zoom webinars.
- Support production of external communications including but not limited to creating social media content, marketing upcoming events, and contributing to other written materials as needed, in partnership with our Content Strategist.
- Track and share audience engagement indicators data to enable the team’s ability to use data effectively to inform decision making.
- Manage and update our email marketing lists in Salesforce and Mailchimp; create and optimize contact lists to best reach the intended audience with our email marketing efforts.
- Actively contribute to team discussions and help develop CEP’s internal knowledge base and operations.
- Contribute to special cross-team projects as needed.
Requirements
- A bachelor’s degree and at least two years in a relevant role are required.
- Strong computer/technical skills; demonstrated proficiency in Microsoft Word, Excel, and Outlook.
- Strong preference for candidates with experience with:
- Salesforce and Mailchimp or similar software
- WordPress
- Event planning
- Background and demonstrated interest in philanthropy and nonprofits a plus.
Benefits
Our nonprofit model is central to our identity: our bottom line is impact, not profit. Yet even as a nonprofit, we successfully compete for top talent across both the public and private sectors and offer competitive compensation and benefits, including:
- A commitment to pay parity and salary equity. The annual base salary for this position is $76,000. In addition, this role is eligible for a competitive Performance Based Incentive Compensation.
- Comprehensive health, vision, and dental insurance plans.
- Generous paid time off plan, including three weeks of annually accrued vacation, up to 15 holidays, plus an end-of-year break.
- 401(k) plan with a 1:1 Employer Match up to 5% of total compensation
- Generous annual personal professional development allowance.
- Health savings, flexible spending and dependent care tax free savings plans.
- Life insurance covered 100% by the organization.
We strive to balance in-person time with flexibility and the needs of each person, their team, and the larger organization. We believe culture, collaboration, communication, trust- and relationship-building, training, and certain kinds of creative work benefit from in-office interactions – and we believe that the flexibility of remote work also has many advantages. We expect staff to be in the office at least two days per week, and more frequently during new staff introduction periods to support a robust orientation. Everyone will enjoy the option to work fully remotely from anywhere four weeks per year.
Location
We have offices in Cambridge, Massachusetts and San Francisco, California. This role is based in our Cambridge, MA office.
Our Process
Our rolling process includes three interview rounds: an initial phone conversation, a skills assessment, and a team interview round. Our process also includes the checking of references in the final stages. Check out CEP’s careers page to learn more about how we hire.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
About CEP
For over 20 years, CEP has led the movement to improve philanthropy through a powerful combination of dispassionate analysis and a passionate commitment to improving lives. Today, over 350 foundations around the world have used CEP’s assessment tools to gather honest feedback from their stakeholders in an effort to learn how to be even more effective. CEOs and trustees have come to rely on our research for insights into foundation effectiveness on a wide range of topics, from assessing performance to developing strategy to managing stakeholder relationships. Our highly regarded programming—including our biennial conference—gives foundation leaders an exclusive and unprecedented opportunity to connect with their peers. Through custom workshops and peer learning cohorts, our new Learning Institute supports funders in driving changes in their philanthropic practice.
Strengths of our work culture are entrepreneurialism, accountability, teamwork, collegiality, diversity, and mutual respect.
We believe that a diversity of thoughts, experiences, backgrounds, personalities, and identities helps us think bigger and better, and enables us to reach our goals more effectively. We are committed to building a diverse staff and encourage individuals from all backgrounds to apply.
Once a candidate begins our process, we discourage outreach to our staff for interviews or conversations that are outside our standard interview process. We have worked hard to design a process that is fair and rigorous and achieves a good match between candidates and CEP.
We evaluate candidates based on their merits. We strongly discourage unsolicited references. We will ask for references if and when a candidate reaches a finalist stage.
How to Apply
Please fill out our application for employment and attach a resume and a thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position. If you have any questions, please contact Leaha Wynn, Senior Manager, People & Culture; Diversity and Inclusion Strategist or Alyse d’Amico, Vice President, People & Culture; Advisor to the President at jobs {at} cep {dot} org. Applications will be reviewed on a rolling basis.
We believe that a diversity of thoughts, experiences, backgrounds, personalities, and identities helps us think bigger and better, and enables us to reach our goals more effectively. We are committed to building a diverse staff and encourage individuals from all backgrounds to apply.
Once a candidate begins our process, we discourage outreach to our staff for interviews or conversations that are outside our standard interview process. We have worked hard to design a process that is fair and rigorous and achieves a good match between candidates and CEP.
CEP evaluates candidates based on their merits. We strongly discourage unsolicited references. We will ask for references if and when a candidacy reaches a finalist stage.